Surprisingly audacious reflections of a humble writer

MENTORING 

I didn't plan on being a mentor.

My intention was to write nonfiction articles for children with the objective of getting them published and developing a bio.  After several years of writing and publishing for kids, I had the good fortune of landing a job as an editor.  But during this time, I noticed the children's magazine market was changing.  Magazines were closing and writers had fewer opportunities to publish.  My fellow writers and I had this sinking feeling about the publishing world. 

So, instead of complaining about the situation, I tried to change it.  I created Kid's Imagination Train ezine (KIT) an online magazine that inspires children to read and learn and gives writers a way to reach an audience.  Being the editor of KIT required deciding if submissions could be accepted for publication.  As I read manuscripts, I noticed many had the potential to be published, but the stories or articles needed revision.  Since I understood how writers longed for publication, I decided to become a mentor and show them how to improve their manuscripts. 

In the years that followed I helped a lot of writers get published; however, my very first mentee was the most memorable.  G. Smith, a wannabe published writer, needed a lot of guidance.

Whether he was writing a story or an article, he had to be taught the importance of following the writer's guidelines (the standards writers are expected to observe).  He had to learn how to use active verbs, create conflict, and perfect grammar.  In addition, he needed to understand how to format bibliographies and compose query letters.  Sometimes he got it and other times he struggled.  At times, I wondered if I was getting through to him.  Would he ever catch on?

Though he tried my patience, I applauded his persistence and pluck.  He was earnest and sincere.  There was something likeable about this writer.  Eventually, through diligence and practice he got published.  In fact, he got published in the prestigious children's magazine Highlights, which is not an easy thing to do because the editors only accept outstanding writing.

How did I learn of this achievement?

It's been close to ten years since our initial contact, and we still stay in touch.  Every so often, he drops me a line just to say hello.  He writes to ask me questions.  He tells me about his writing accomplishments and his goals.

Not long ago, he mentioned that he showed my Facebook picture to his mom.  Wow, I guess I really do rate with some people.  I wonder what he told her?

"Hey Mom, here's the lady who marks up all of my manuscripts."

But maybe it's "This is the lady who never gave up on me."

Occasionally, G. Smith shares his rejection letters with me, which is pretty brave.  I know of no one who shares their rejections.  It's so personal.  And yet when he sends one to me, I try to encourage him to persevere because if you want to call yourself a writer, that's what you have to do.

Though I've been mentoring writers for a long time, I never tire of giving writers a helping hand.  Most of them genuinely want to invest the time to learn the craft.  However, there are others who get offended if they are asked to revise.  They have an attitude.  They believe their work is perfect as is.  They have yet to learn that editing + editing + editing = publication.

After all this time, G. Smith is remarkably disciplined.

He edits his work.

He continues to develop skills to reach a wider audience.

Most of all, he never gives up.

G. Smith understands what it means to be a writer.

And I couldn't be more proud.

CWW is published twice a month.

À la prochaine! 

Formatting a Bibliography

You've written an outstanding article and you're ready to submit it to a children's magazine. Have you included a bibliography?  You should.  A bibliography assures an editor that the information presented is reliable and accurate.  It lists all of the sources used to research the article.  A bibliography may contain as few as three sources or as many as twenty depending on the requirements of the publication. 

There are specific ways to format a bibliography.  Most magazine editors make their preferences known in the writer's guidelines.  Some editors prefer the Chicago Style.  The University of Chicago Press created the Chicago Manual of Style, which provides guidelines for citing sources as well as for formatting papers.  Other editors like the MLA Style (the Modern Language Association) which is used primarily for subjects related to the humanities and liberal arts, such as literature, mass communications, and media studies.

Regardless of which formatting style you use, the bibliography should be arranged in alphabetical order.  A compilation of book titles in random order (and I've seen this in submissions) is not acceptable. 

If you're not sure how to format a bibliography visit https://owl.english.purdue.edu/owl/resource/747/06/  or http://www.chicagomanualofstyle.org/tools_citationguide.html 

With a little practice, you will be able to master formatting all kinds of sources—books, newspaper articles, emails and more.  Refer to the links listed above whenever in doubt.
When you format your bibliography correctly, an editor will take note.     

Oh, those writers’ guidelines

I've written about following the writers’ guidelines many times on this blog, but the topic is important enough to share again with readers.  

Writers' guidelines help you learn what an editor wants in terms of a submission. They can be usually found on the homepage of a publication. Sometimes, you will have to look in the subheadings labeled "About us" or "Contact."  

Guidelines spell out the specific requirements for fiction or nonfiction.  You will find the expected word count and the specifications for formatting a manuscript. You may also discover the requirements for a bibliography.  Guidelines may even point out the types of stories that are suitable for submission.  Sometimes, you will learn how an editor wants the subject of an email worded. 

Contact information:
Remember to include your contact information (usually email and snail mail) on the first page of a submission.  This is fairly standard even if it's not mentioned in the guidelines. Even though this seems over-the-top, omitting this simple step may result in a rejection.   Keep in mind that editors do not have time trying to search emails for contact information.  

Multiple submissions:  
Multiple submissions are two or more pieces submitted at the same time, whether sent together in a letter by snail mail, or by sending several in one email.  This also includes staggering submissions over a short period of time (like less than a week apart). If the guidelines state that multiple submission are not accepted, don't even think about sending more than one submission to an editor.  While you might think this may increase your chances that one of your pieces will be accepted, this tactic will always backfire.

Cover letter:
As cruel as it might seem, failing to include a cover letter may earn you a rejection.  It's common courtesy to write one when submitting.  Always include a short letter with your submission that describes your work and presents your biography.  It's also nice to close the letter by thanking the editor for her time.

You want to get published, right?  Then, always check the writer's guidelines before writing and once again before submitting.  Sometimes, the requirements have been changed.  Make every effort to adhere to the rules.  I guarantee you that following the writers' guidelines improves your chances of publication.

The Subject Line

Writer's guidelines.  Every magazine has them.  But I'm trying to understand why some writers fail to observe them.  Do writers simply forget to read the guidelines?  Do some feel entitled to skip them if they are published authors?   

The writer's guidelines will usually state how an article or story should be presented to an editor. This includes the way an editor wants the subject line of an electronic submission to read.  For Kids' Imagination Train, we would like to see the author's last name, the genre and the title in the subject line.  

Writers must always follow the guidelines.  And that includes having the correct wording in the subject line for an electronic submission. As cruel as it may seem, your work might get deleted or find its way into a spam folder if the subject line is not worded as specified.
    

Whether you pen fiction or nonfiction, you are well aware of the work that goes into writing for children. Nonfiction writers spend hours finding sources, reading them, taking notes, writing the piece and then editing it.  They spend time trying to find an expert to review the manuscript. Likewise, fiction writers spend hours crafting stories that demand conciseness, simplicity, and a visual sense.  They too, must edit and revise.  So with the mountains of time invested, why would writers take the chance of having their work trashed simply because they failed to follow one little step?  
 
As silly and as persnickety as it might sound, the subject line of an email submission must be stated exactly as requested.  You must pay attention to this little detail, because if you fail to do so, your precious manuscript that you spent oodles of time on may never get read.  And no writer wants to walk down that path.  I've said it before and I'll say it again (and again).  Review the writers' guidelines.  Pay attention to what is required for the subject line.  Doing this little step correctly should guarantee that your hard work will get into the hands of an editor.  

Pushing the Limit on Word Count

Do you stay within word count when submitting to a children's magazine?  I hope so. Yet, some writers think it's okay to push the limit.  Once, a writer sent Kid's Imagination Train a 1200-word article.  That's a bit too long—700 words over the limit.  KIT accepts fiction and nonfiction that run about 500 words.

It is clear to me that this writer didn't read (or understand) our guidelines.  What a shame because it wastes my time and the writer's time.  Had the requirements been reviewed, this writer may have sent an appropriate piece that KIT would love to publish.

Magazine editors post word counts not to challenge or frustrate writers, but to encourage writers to create pieces that are suitable for their audience.  Five hundred words or less is an appropriate length for young children because it's short enough to keep kids engaged.  Anything longer may result in losing a child's attention.  In fact, other editors will tell you that even adults lose interest in reading lengthy pieces online.

Here are some general rules:  twenty to fifty words over the count is generally okay. Going over by one hundred words is iffy.  Pushing the count to several hundred words over the limit is a no-no.  Just don't go there.  

Writing for children requires that you write concisely.  If you want to get published in the children's markets, make it a point to read the guidelines and stay close to the expected word count.  

Tips for Writing and Publishing Nonfiction for Children

I love reading nonfiction submissions for Kid's Imagination Train.  Recently, I received an article that needed a little editing before it could be accepted for publication.  This piece inspired me to make a list of some common submission problems and ways to fix them.

1.  Problem:  A weak beginning.
     Fix:  Start with a fascinating hook.  It can be an unusual fact, an amazing statistic,
     an entertaining anecdote, or an interesting quote.

2.  Problem:  Starting every paragraph with the same word.
     Fix:  Use prepositional clauses to begin some sentences.

3.  Problem:  Misspelled words.
     Fix:  Use spell check, but watch out for homonyms.

4.  Problem:  Failure to group similar ideas together.
     Fix:  Outline and organize your article before you begin to write.

5.  Problem:  Misuse of contractions:
     Fix:  The word "it's" is the contraction for "it is."  The word "its" is a possessive.

6.  Problem:  Improper formatted bibliography; unreliable sources.
     Fix:  Alphabetize the bibliography. Refer to examples in The Chicago Manual of Style.        Aim for primary sources.

7.  Problem:  Writing like an encyclopedia article.
     Fix:  Keep the writing light and lively.  When using a simile, make the comparison
     relevant to the age group for which you are writing.

8.  Problem: Failure to edit.
     Fix:  Read your work multiple times.  Have a trusted friend also read your work before        you submit. Don't expect an expert to catch all of your mistakes.

9.  Problem: Submitting without a cover letter.  Forgetting to include contact information.
     Fix:  Always include a brief cover letter with your submission.  Make sure it has your            home address and email.

10. Problem:  Exceeds word count
      Fix:  Keep to the specified word count as noted in the writer's guidelines. Some  editors don't mind if word counts exceeds by fifty words; going over by one hundred words might be pushing your luck.

Though an editor probably would not reject a manuscript without a cover letter, it is considered polite and professional to include one. Most editors however, may reject manuscripts that contain any of the other problems mentioned above. They usually don't have time to correct a manuscript.

Writing nonfiction for children is challenging—there are so many things to consider.  But you can increase your odds of publication when you avoid these ten common mistakes.

Follow-up

I receive a good number of submissions each month for Kid's Imagination Train.  Not long ago, two writers emailed me to inquire if I had received their stories.  Both of them wrote that they were having trouble with their emails.  Okay, perhaps that’s true.  But the cynic in me was asking:  Were these emails a handy excuse to check on their submissions?

There are some unwritten rules about emailing editors.  One rule is that writers should not email an editor until after the stated turnaround time.  Turnaround time can usually be found under writer’s guidelines.  For KIT, the turnaround time is about six weeks; but for other publications, it may be closer to two to three months.  Checking on work a couple of weeks after submitting is unnecessary.  In fact, it can make writers appear unprofessional.  

Some novice writers get nervous about submitting.  They feel that their work might get lost in cyber-space. Yet, that rarely happens when the correct submission address is used.  My word to these anxious writers would be:  relax.  Not many editors send email confirmations upon the receipt of a submission.  Instead of worrying about the submission, writers should move on to other projects. Then, if the turnaround time has been reached with no word from the editor, you have the green light to inquire about your work.  

Homework

As editor of the Kid's Imagination Train, I receive a good amount of stories, but very few poems.  So when a poetry submission awaited in the inbox, I was thrilled.  This piece might make a nice addition to KIT. 

But after reading the poem, I found that it wasn't quite right for KIT.  This writer failed to do her homework.  Homework is easy and consists of the following three "assignments."

1.  Study the magazine.  Get a feel for the kind of pieces that are published.  KIT leans to whimsical, funny, or sweet poems that tell a story and have the potential for illustration. 

2.  Edit your work.  Read it out loud.  Poetry must have perfect rhyme and spot-on meter or beats—not just matching the number of syllables in each line, but having the correct emphasis on those syllables. 

3.  Read the writer's guidelines.  Learn how submissions should be formatted in terms of font and spacing.  Discover what is expected in the subject of your email.

Most editors will tell you that these three homework assignments are expected to be completed before submitting.  This includes nonfiction as well as writers of fiction and poetry.  However, when writers fail to do their homework, they are not only wasting their time, they are wasting the time of an editor.  

When writers read the guidelines, study the magazine, and edit their pieces, they show editors that they care about their work.  They want their submissions to be seriously considered. And because of their efforts, they'll have a better chance of seeing their work in print. Editors know these writers have done their homework well.

The Fate of Your MS

Have you ever submitted a nonfiction article to a magazine editor, but never received a reply?  You're not alone.  Many writers have experienced the “silent treatment.”  It’s frustrating because you not only wrote a wonderful piece, you have waited on the average of three months or more to hear back.  

What can you do?  Make sure you understand the writer's guidelines for that publication. Some editors only respond if they are interested in your work.  If however, an editor has stated that they will respond in a given amount of time and you haven't received a reply, then send a follow-up letter.  In your letter, include the date that the piece was submitted, the title, and a brief synopsis. Remember to thank the editor for his time.  Be polite and professional.

Hopefully, you’ll hear back with a decision on the fate of your manuscript.  But what if you fail to receive a reply on the follow-up?  Then it's time to move on.  That doesn't mean you should forget about that fabulous manuscript.  If you love what you have written, then you must find other markets that will make a good home for your work. 

You can shop for a market by searching online or by using books like the Children’s Writer’s and Illustrator’s Market by Writer’s Digest.  Join SCBWI so that you’ll have access to the valuable market surveys.  Make a list of markets that publishes pieces like the one you’ve written.  Read some back issues.  Review the writer’s guidelines.  Edit your piece if necessary to meet this magazine’s needs. Write another query letter tailored to this new market.  And submit again.  Persevere.  The fate of your manuscript lies in your hands.   

Guidelines/Requirements

In a recent post, I blogged about three of my pet peeves:  improperly formatted bibliographies, submissions that fail to follow the guidelines, and rushed revisions. Let’s focus on pet peeve number two:  submissions that ignore the guidelines.  

Not that long ago, I received a fiction submission for my new blog the Kid’s Imagination Train  http://kidsimaginationtrain.blogspot.com/.  When I glanced at the word count, I cringed.  It was not just a little over the word limit, it was grossly over the word count. The submission was 2800 words.  KIT requires a 500-word count for stories and articles.  Now, I don’t get me wrong.  I don't get bent out of shape if a story or article exceeds word count and runs to about 600 words or so, but anything longer will probably earn a rejection. This author either failed to read the guidelines or chose to ignore them.  

Kid's Imagination Train guidelines are in place for a reason:  we respect our young audience.  Since the age group for KIT is for children ages 5 -12, this article would be too long to hold their attention.  

Writer's guidelines are not a set of rules open to interpretation.  They are policies a publication expects you to follow. So, my husband and trusted adviser offered me a suggestion—change the "writers and illustrators guidelines" to "writers and illustrators requirements."  Perfect!  I made the necessary change to KIT's home page.  This should clear up any ambiguities concerning word count and other submission rules.  But only time will tell.  Hopefully, writers will submit as required. And if they do, I will most likely strike pet peeve number 2 off the pet peeve list.